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Need
and objective of the Code
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Company's belief system
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Philosophy of the Code
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General Standards of conduct
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Conflict of Interest
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Compliance with Governmental laws, Rules and
Regulations/Internal Company Policies
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Disclosure Standards
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Use
of Company's Assets and Resources
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Confidentiality and Fair Dealings
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Payment or Gifts from others
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Good
corporate governance practices
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Violation of the Code
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Waivers and amendments of the Code
1. Need
and objective of the Code
Clause 49 of the Listing Agreement entered into with
the Stock Exchanges requires the listed entities to
lay down a Code of Conduct for its Directors and its
Senior Management as part of Corporate Governance.
Senior Management has been defined to include
personnel who are members of its Core Management and
functional heads. Accordingly the Company has laid
down this Code for its Directors on the Board and
its Core Management, representing all Executives
from the 'Manager' Grade and above i.e.
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Managers
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Vice
Presidents
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Company Secretary
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Chief
Financial Officer
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Presidents
2.
Company's belief system
This Code of Conduct attempts to set forth the
guiding principles on which the Company shall
operate and conduct its daily business with its
multitudinous stakeholders viz. shareholders,
customers, creditors, employees, government,
regulatory agencies, media and society at large. The
Company acknowledges the need to uphold the
integrity of every transaction it enters into and
believes that honesty and integrity in its internal
conduct would be judged by its external behaviour.
The Company is conscious of the reputation it
carries amongst its customers and public at large
and shall endeavour to do all it can to sustain and
improve upon the same in its discharge of
obligations. The Company shall continue to initiate
policies, which are customer centric and which
promote financial prudence.
3.
Philosophy of the Code
The Code envisages and expects: -
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Adherence to the highest standards of honest and
ethical conduct, including proper and ethical
procedures in dealing with actual or apparent
conflicts of interest between personal and
professional relationships.
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Full,
fair, accurate, sensible, timely and meaningful
disclosures in the periodic reports required to
be filed by the Company with government and
regulatory agencies.
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Compliance with applicable laws, rules and
regulations.
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To
address misuse or misapplication of the
Company's assets and resources.
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The
highest level of confidentiality and fair
dealing within and outside the Company.
4.
General Standards of conduct
The Company expects all Directors and members of the
Core Management to exercise good judgement, to
ensure the interests, safety and welfare of
customers, employees, and other stakeholders and to
maintain a cooperative, efficient, positive,
harmonious and productive work environment and
business organization. The Directors and members of
the Core Management while discharging duties of
their office must act honestly and with due
diligence. They are expected to act with that amount
of utmost care and prudence, which an ordinary
person is expected to take in his/her own business.
5. Conflict of Interest
A "conflict of interest" occurs when personal
interest of any member of the Board of Directors and
of the Core Management interferes or appears to
interfere in any way with the interests of the
Company. Every member of the Board of Directors and
Core Management has a responsibility to the Company,
its stakeholders and to each other. Although this
duty does not prevent them from engaging in personal
transactions and investments, it does demand that
they avoid situations where a conflict of interest
might occur or appear to occur. They are expected to
perform their duties in a way that they do not
conflict with the Company's interest such
as: -
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Employment / Outside Employment - The
members of the Core Management are expected to
devote their total attention to the business
interests of the Company. They are prohibited
from engaging in any activity that interferes
with their performance or responsibilities to
the Company or otherwise is in conflict with or
prejudicial to the Company.
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Outside Directorship - It will be a conflict
of interest to serve as a Director of any
Company that competes with the Company.
Directors must obtain prior written approval
from the Chairman/ Managing Director of the
Company before accepting such Directorship.
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Business Interests - If any member of the
Board of Directors and Core Management considers
investing in securities issued by the Company's
customer, supplier or competitor, they should
ensure that these investments do not compromise
their responsibilities to the Company. Many
factors including the size and nature of the
investment; their ability to influence the
Company's decisions; their access to
confidential information of the Company, or of
the other entity, and the nature of the
relationship between the Company and the
customer, supplier or competitor should be
considered in determining whether a conflict
exists. Additionally, they should disclose to
the Company any interest that they have which
may conflict with the business of the Company.
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Related Parties - As a general rule, the
Directors and members of the Core Management
should avoid conducting Company's business with
a relative or any other person or any firm,
Company, Association in which the relative or
other person is associated in any significant
role. Relatives shall have the meaning as
defined in Section 6 of the Companies Act, 1956.
If a related party transaction is unavoidable,
they must fully disclose the nature of the
related party transaction to the appropriate
authority. Any dealings with a related party
must be conducted in such a way that no
preferential treatment is given to that party.
In the
case of any other transaction or situation giving
rise to conflicts of interests, the appropriate
authority should after due deliberations decide on
its impact.
6.
Compliance with Governmental laws, Rules and
Regulations/Internal Company Policies
Senior Executives must comply with all applicable
governmental laws, rules and regulations. Senior
Executives must acquire appropriate knowledge of the
legal requirements relating to their duties
sufficient to enable them to recognize potential
dangers, and to know when to seek advice. Directors
and Senior Executives must comply with the company's
internal policies. They should report any
inadvertent non-compliance, if detected
subsequently, to the concerned authorities.
7.
Disclosure Standards
The Company shall make full, fair, accurate, timely
and meaningful disclosures in the periodic reports
required to be filed with Government and Regulatory
agencies. The members of Core Management of the
Company shall initiate all actions deemed necessary
for proper dissemination of relevant information to
the Board of Directors, Auditors and other Statutory
Agencies, as may be required by applicable laws,
rules and regulations.
8. Use
of Company's Assets and Resources
Each member of the Board of Directors and the Core
Management has a duty to the Company to advance its
legitimate interests while dealing with the
Company's assets and resources. Members of the Board
of Directors and Core Management are prohibited from
:-
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Using
corporate property, information or position for
personal gain;
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Soliciting, demanding, accepting or agreeing to
accept anything of value from any person while
dealing with the Company's assets and resources;
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Acting on behalf of the Company in any
transaction in which they or any of their
relative(s) have a significant direct or
indirect interest.
9.
Confidentiality and Fair Dealings
Each member of the Board of Directors and the Core
Management has a duty to the Company to advance its
legitimate interests while dealing with the
Company's assets and resources. Members of the Board
of Directors and Core Management are prohibited from
:-
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Company's Confidential Information
The Company's confidential information is a
valuable asset. It includes all trade related
information, trade secrets, confidential and
privileged information, customer information,
employee related information, strategies,
administration, research in connection with the
Company and commercial, legal, scientific,
technical data that are either provided to or
made available to each member of the Board of
Directors and the Core Management by the Company
either in paper form or electronic media to
facilitate their work or that they are able to
know or obtain access by virtue of their
position with the Company. All confidential
information must be used for Company's business
purposes only. This responsibility includes the
safeguarding, securing and proper disposal of
confidential information in accordance with the
Company's policy on maintaining and managing
records. To further the Company's business,
confidential information may have to be
disclosed to potential business partners. Such
disclosure should be made after considering its
potential benefits and risks. Care should be
taken to divulge the most sensitive information,
only after the said potential business partner
has signed a confidentiality agreement with the
Company and only after obtaining the prior
permission of the appropriate authorities in the
Company.
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Other Confidential Information
The Company has many kinds of business
relationships with many companies and
individuals. Sometimes, they will volunteer
confidential information about their products or
business plans to induce the Company to enter
into a business relationship. At other times,
the Company may request that a third party
provide confidential information to permit the
Company to evaluate a potential business
relationship with that party. Therefore, special
care must be taken by the Board of Directors and
members of the Core Management to handle the
confidential information of others responsibly.
Such confidential information should be handled
in accordance with the agreements with such
third parties.
10.
Payment or Gifts from others
Under no circumstances Directors and the members of
Core Management shall accept any offer, payment,
promise to pay, or authorization to pay any money,
gift, or anything of value from customers, vendors,
consultants, etc., that is perceived as intended,
directly or indirectly, to influence any business
decision, any act or failure to act, any commitment
of fraud, or opportunity for the commitment of any
fraud. Inexpensive gifts, infrequent business meals,
celebratory events and entertainment, provided that
they are not excessive or create an appearance of
impropriety, do not violate this policy. Before
accepting anything which may not qualify as
inexpensive or token gift from an employee of any
entity, Chairman/Compliance Officer may be
contacted. Gifts given by the Company to suppliers
or customers, or received from suppliers or
customers, should be appropriate to the
circumstances and should never be of a kind that
could create an appearance of impropriety.
11.
Good corporate governance practices
Each member of the Board of Directors and those
members of the Core Management of the Company who
are invited/required to participate in the Board
meetings of the Company should adhere to the
following so as to ensure compliance with good
Corporate Governance practices.
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Model
Code of Conduct for the Board members
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To act in accordance with the highest
standard of personal and professional
integrity, honesty and ethical conduct in
the discharge of duties and promote
professionalism in the Company.
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To stay abreast of the affairs of the
Company and be kept informed of the
Company's compliance with relevant laws,
rules and regulations.
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To exercise independent judgment on issues
of strategy, performance, policy matters
etc.
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To avoid and disclose actual and apparent
conflicts of personal interest with the
interest of the Company and to disclose all
contractual interest, whether directly or
indirectly, with the Company
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To inform the Company immediately about
emergence of any situation that may
disqualify him from Directorship.
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To maintain confidentiality of the Company's
business.
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To observe the "Code of Conduct for dealing
in Equity Shares and other securities of the
Company" framed under the SEBI (Prohibition
of Insider Trading) Regulations, 1992 as
amended from time to time.
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Not to accept any offer, payment or anything
of value from customers, vendors,
consultants, etc. that is perceived as
intended, directly or indirectly, to
influence any business decision
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Not to hold any office or place of profit in
the Company by himself or by his relatives
without full disclosure of information in
connection therewith
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Not to divert to his own advantage any
business opportunity that the Company is in
pursuit.
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Not to compete, whether directly or
indirectly, with the Company.
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Not to charge personal expenses to the
Company.
This code of conduct is applicable to Senior
Management personnel, which will normally
cover all members of management one level
below the Board including all functional
heads.
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B.
Model Code of Conduct for Members of Core
Management
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To act in accordance with the highest
standard of personal and professional
integrity, honesty and ethical conduct in
the discharge of duties and promote
professionalism in the Company.
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To stay abreast of the affairs of the
Company and be kept informed of the
Company's compliance with relevant laws,
rules and regulations.
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To exercise independent judgment on issues
of strategy, performance, policy matters
etc.
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To avoid and disclose actual and apparent
conflicts of personal interest with the
interest of the Company and to disclose all
contractual interest, whether directly or
indirectly, with the Company.
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To inform the Company immediately about
emergence of any situation that may
disqualify him from Directorship.
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To maintain confidentiality of the Company's
business.
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To observe the "Code of Conduct for dealing
in Equity Shares and other securities of the
Company" framed under the SEBI (Prohibition
of Insider Trading) Regulations, 1992 as
amended from time to time.
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Not to accept any offer, payment or anything
of value from customers, vendors,
consultants, etc. that is perceived as
intended, directly or indirectly, to
influence any business decision
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Not to hold any office or place of profit in
the Company by himself or by his relatives
without full disclosure of information in
connection therewith
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Not to divert to his own advantage any
business opportunity that the Company is in
pursuit.
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Not to compete, whether directly or
indirectly, with the Company.
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Not to charge personal expenses to the
Company.
12.
Payment or Gifts from others
All Directors and members of the Core Management
should help to enforce this code. Directors and
members of the core Management should be alert to
possible violations and report this to the
Chairman/Compliance Officer of the Company. They
must also co-operate in any internal or external
investigations of possible violations. Reprisal,
threats, retribution or retaliation against any
person who has in good faith reported a violation or
a suspected violation of law, this code or other
Company policies or against any person who is
assisting in any investigation or process with
respect to such violation is prohibited.
13.
Waivers and amendments of the Code
We are committed to continuously reviewing and
updating our policies and procedures. Therefore,
this code is subject to modification(s). Any
amendment/inclusion or waiver of any provision of
this code must be approved by the Board of Directors
of the Company and promptly disclosed on the
Company's website.
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